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Privacy Policy
Privacy Policy

Introduction

CMDFA is covered by 10 National Privacy Principles, the NPPs, as set out in the Privacy Act 1988 and amended by the Privacy Amendment (Private Sector) Act 2000.

To comply with our obligations under the NPPs, we have prepared a Privacy Policy which sets out how we manage privacy in our organisation.

Purpose

The Fellowship takes its obligations under the Privacy Act seriously and intends to take all reasonable steps to comply with the Act and protect the privacy of the personal information that we hold. The Policy applies to all those who provide us with personal information. This is particularly relevant to the members of the Fellowship.

Policy

CMDFA will collect such information from members and those who wish to be in contact with CMDFA as is necessary to administer the fellowship properly and to advise and inform members and contacts.

CMDFA will only make use of the members’ details for the purpose of communicating with members regarding Fellowship matters, in line with the Fellowship Privacy policy stated on the CMDFA website (see Appendix A).
Such information may include:

  • Contact details
  • Billing and account details
  • Professional qualifications

Collected information is kept in the Sales Force Software system in the national office. Both our office staff and committee members may participate in the collection of this information from membership application forms, dinners, conferences, and other events. Records are kept securely on our computer database system. All office workers have passwords with different levels of authority. Member access is limited to whatever is necessary to perform appropriate duties.

DATA QUALITY AND INTEGRITY

All steps will be taken to update the data collected to ensure that the data is correct. All updating and corrections of data will be made centrally in the national office by a limited number of people to ensure the integrity of the data is maintained.

USE & DISCLOSURE:

Membership information will at all times be confidential to members. The office and executive staff will use member and contact information for the purposes of:

  • Account keeping and billing purposes
  • Mailings of Luke’s journal, newsletters, and other information

The office will distribute member contact details to those in the Fellowship who are appointed as National or Branch Secretaries, coordinators of special interest groups or other authorised people for the purpose of administration of the Fellowship.

The Fellowship respects the right of members to decide how their contact information is used or disclosed. Information will not be disclosed to a third party without the member’s consent, except where necessary or unless legally obliged to do so. Third parties such as IT professionals or accounting firms who may have access to confidential information during the course of their duties will be required to complete a confidentiality statement.

ACCESS

Members are entitled to view their own accounts and lists of members in the Fellowship when convenient. Members are not entitled to view private information about other members except as outlined in the paragraphs above. This access can be denied where:

  • Providing access would create a serious threat to life or health.
  • There is a legal impediment to access.
  • Access would unreasonably impact on the privacy of another.
  • The request is frivolous.
  • The information relates to anticipated or actual legal proceedings and the member would not be entitled to access the information in those proceedings.
  • Denying access is in the interest of national security.

We ask that, where possible, requests for information be in writing. The fellowship may impose a charge for photocopying or for staff time involved in processing such a request. Where there is a dispute concerning the accuracy of the information that has been recorded, the member is entitled to correct that information. All steps will be taken to record all corrections made by members in these circumstances, and place them with the member details, but there is no guarantee that the original record will be erased.
Employees

CMDFA will also collect information in relation to employees
The Fellowship will only collect personal information that is necessary for relevant functions or activities such as recruitment. The Fellowship will only collect information in a lawful, fair, and not unreasonably intrusive way.

COMPLAINTS

Complaints about alleged breaches of privacy can be made to the Federal Privacy Commissioner. The Commissioner can conciliate and, if necessary, make determinations about complaints. However, the Commissioner will not investigate, unless the complainant has first complained formally to the CMDFA Inc. The office of the Federal Privacy Commissioner is listed on the web site at http://www.privacy.gov.au/.